Registrar’s FAQs
GHC Registrar FAQs
Academic Dismissal
Students on probation after a second suspension who do not make a 2.0 on all work attempted in each subsequent semester of enrollment regardless of the cumulative GPA will be dismissed. Dismissed students will have to sit out the required amount time for their dismissal. The first dismissal is one semester, the second dismissal is one full academic year, and the third dismissal is five academic years.
Accepted, But Did Not Attend
Students who drop (not withdraw) from their classes prior to the Drop/Add deadline or have their registration canceled due to nonpayment and do not reinstate, must reapply through admission or update their application for a future term. They will then participate in the Final Registration phase.
Address and Phone Number Change
Students may use SCORE to update their addresses and phone numbers. Log into SCORE, click on Personal Information, then click on Update Address(es) and Phone(s).
Advanced Placement (AP) Program, CLEP
This is the Advanced Placement (AP) Program and is available through the students high school. This enables a high school student to earn credit toward college in a variety of subjects. Academic Credit by Examination The Advanced Placement (AP) Program is available through many high schools and enables a high school student to earn credit toward college in a variety of subjects. Usually these courses are equivalent to college freshmen/sophomore-level courses such as American Government, American History, Composition, and so forth. College credit will be awarded based on standardized exams administered at the high schools in mid to late May. High school students who earn AP exam scores of 3 or higher (on a scale of 1-5) on most exams and who submit official score reports to Georgia Highlands 's Admissions Office will automatically receive credit for coursework. Scores of 4 or higher are required to receive credit for history exams.
The College Level Examination Program (CLEP) is offered at Georgia Highlands by appointment and allows persons to earn college credit by achieving appropriate cutoff scores on nationally standardized exams. Exams available cover a range of courses including math, history, government, literature, and sciences. Test registration information is available through the Testing Office. As with AP testing, CLEP is a great way to earn college credit. Not only will a person save time by not having to take a course containing material he or she already knows, but the student will also save money by not having to pay for a college class. Thus, CLEP enables a student to move through his or her freshman and sophomore years at a faster pace.
Departmental Exams. A few of the academic departments at Georgia Highlands also offer the opportunity for credit by examination. The English Department, for example, allows persons who feel confident about their writing skills to write an essay evaluated by a departmental committee. If a passing credential is earned, the person will be allowed to exempt English 1101 and/or 1102, depending on the score. The Department of Foreign Languages and Literature also allows students to exempt certain introductory foreign language courses. To receive credit by examination, the student must pay a fee of $6/credit hour fee. Test dates vary, so interested persons should contact the departments (English 678-839-6512 or Foreign Language 678-839-6515) for details.
Amount of hours transferred
Students can look at their Advising Transcript through SCORE located on the main web page. Students will be able to view not only their transfer evaluation, but other important information regarding their academic history.
AP Test Results
Academic Appeal
Students who do not earn a minimum semester grade point average of 2.0 while on Academic Probation regardless of the cumulative GPA will be suspended for one semester. Readmission on probation will be automatically allowed after one semester of suspension. Students on probation who do not make satisfactory progress after returning from an initial suspension will again be suspended, this time for one calendar year. An appeal is possible only if plausible evidence is provided that an error has been made or that a course grade was unjustly assigned. A student who is suspended for the second time may apply for readmission on probation one calendar year from the date of suspension. For further information, contact the Registrars Office at 706-295-6339.
Appealing an F or WF
Students have the right to appeal a course grade. Grade appeals must be submitted in writing. All grade appeals, regardless of their nature, shall be initiated no later than the following semester after cause for the appeal occurred. The procedures for grade appeals may be found online at https://sites.highlands.edu/academic-affairs/student-interests/grade-appeals-process/.
Cancelled, Cancellation, Dropped Registration
The student will need to fill out a Late Drop/Add form, obtain all appropriate signatures, and pay for your original courses. Once the form and receipt of payment is received by the Registrar's Office, they will reinstate you back into your courses.
Change of Name
Students may request a change of name by submitting a signed request accompanied by a court order, divorce decree, marriage license, or drivers license. The Name Change form is on the Registrar's Forms page located on the following link: http://www.highlands.edu/site/registrar-forms.
Change or Declare Major
You may complete a Petition to Change Program of Study from online or at any campus location.
Class Offerings, Schedule of Classes
The schedule of classes are posted at least one week prior to the early registration phase for the prior term: Summer and Fall course offerings are posted in March/April and Spring course offerings are posted in October. A complete list of courses and registration related processes and dates are posted online under SCORE. https://www.highlands.edu/banner-portal/
Closed Course Override/Error
The CLOSED SECTION error occurs when students attempt to register for a class that is full. To resolve this error, students should register for another section of the course or select a different course. Closed course overrides are available through the academic department only during the drop/add period. Students will need to contact the instructor of the course and request a "SEATS" overrride. If approved, the department will enter the approval code in SCORE. The student must then register for the course.
Credit by Examination (AP, IB, CLEP, Military)
Students can look on the Registrar website under Credit by Exam for AP, CLEP, and IB. For military credit, you must submit a copy of your DD214 and/or military transcript to the Registrar's office.
https://sites.highlands.edu/registrar/transfer-evaluation-and-credit-by-examination/
Dean's List
Academic excellence is recognized by inclusion on the Dean’s List. Students who complete nine semester credit hours in a given semester, excluding developmental studies course work, and earn a GPA of 3.5 or higher will be named to the Dean’s List for that semester. Students who meet the Dean's List requirements will be notified by the VPAA's office via email. https://sites.highlands.edu/academic-affairs/contact-us/
DegreeWorks
DegreeWorks tracks degree progress, prepares for registration, and plans for graduation. This degree audit system combines GHC’s degree requirements and students' completed coursework in a user friendly worksheet. In addition, it maintains a record of advisement notes and schedules.
Students can find DegreeWorks on MyGHC.
DegreeWorks - @ Symbol on Degree Audit
This is a wild card in SCORE and indicates a variety of courses which can fulfill the area. The 12 hours in PSYC 3@ or 4@ means any upper level (3000 or 4000) course can be taken to fulfill the requirement. CPCs, (College Preparatory Courses), will also have the wildcard sign, as these courses do not represent academic credit and will be placed in courses not used.
DegreeWorks - Course Cannot Be Applied to Degree
Some students may have courses at the bottom of their degree audit with the heading “Cannot be Applied to Degree”. These are courses which will not count in any area of the degree and can include grades of F (fail) or W (withdraw), remedial courses or transfer credits which do not apply at GHC.
DegreeWorks - Courses Not in Correct Areas
DegreeWorks uses a priority system for assembling courses into areas. Often, courses may satisfy multiple requirements and DegreeWorks will use the best fit according to the hierarchy programmed. When a new course that will also satisfy this requirements is taken DegreeWorks will make adjustments to where courses are used. If you have registered for your last term and your degree audit needs adjustments, you should meet with your academic advisor, as they will be able to begin the substitution/adjustment process by submitting a petition on SCORE. In addition, courses taken during the current semester that have already been completed but have not yet rolled into academic history may fall into the elective category as unused. This is due to timing and will correct itself after the term has completed.
DegreeWorks - Major Not Correct
If you have not already, you must declare your major/ minor with the appropriate department. If you have already declared and the information is still incorrect, please contact the Registrar’s Office at: https://sites.highlands.edu/registrar/registrar-forms/
DegreeWorks - Two Degrees
You may do a what-if audit (left hand menu) for the second program of study. Only one program of study is listed per student but you may do as many what-if scenarios as you would like. If you would like assistance with running audits please contact the academic advisor at your campus.
DegreeWorks - What If I Change My Major
You can use the “what-if” tab to do an audit using criteria you select. You can also enter planned courses. If students decide to change their major, they should submit the program of study change form to their campus office https://sites.highlands.edu/registrar/registrar-forms/.
Directory
Drop Classes
Students may drop courses without fee penalty during Registration and during Drop/Add.
Step 1: Log in to SCORE using their GHC username and Password.
Step 2: Select Registration and Fee Payment from the Main menu.
Step 3: Click on Add/Drop/Withdraw Classes
Step 4: Select term and click submit
Step 5: Select Drop via Web from the Action field by the course to be dropped then click ok.
Step 6: Scroll down and select the Submit Changes button located at the bottom of the page. The screen will refresh with the revised schedule.
Students can swap sections of a course by completing the add/drop process in one transaction.
Step 1: Enter the CRN of the new course into the Add Classes Worksheet.
Step 2: Select Drop Web from the Action field by the course to be dropped.
Step 3: Click on the Submit Changes button.
Registration Results: Students will see the message **Web Registered** displayed by a course when registration is completed. See How Do I Resolve Registration Errors for more information.
Drop vs Withdrawal
Drops can only occur during the drop/add period for each semester. Late drops are possible after this deadline with special permission from the professor and department. When a student drops a class the class is completely removed from a student's record. It is as if the class was never registered for. Students will receive a refund for classes dropped during the drop/add period. Withdraws - Students who wish to withdraw from a course after drop/add may withdraw on SCORE. There is no refund for withdrawing from a course on your schedule. Before the mid-point of a term, a withdrawal equals a grade of W and will not affect your GPA. After the mid-point and withdrawal deadline of a term, a withdrawal equals a grade of WF and will count the same as an F in your GPA.
Emergency Alert Calls
GHC Notify (text, email, and voice alerts) can be updated (add or remove) via GHC Connect:
https://sites.highlands.edu/information-technology/it-help-center/ghc-notify/
Enrollment - Certification
An Enrollment Verification is proof of a student's enrollment at GHC; this can be for a specific term or for all Enrollment History. Students may print an Enrollment Verification from their SCORE account (https://sites.highlands.edu/registrar/enrollment-certifications/). This is the College's official statement verifying student's enrollment. It will state whether the student is full or part time.
FERPA - Marking Record Confidential
Directory Information: Directory information will be withheld if requested by the student. To withhold directory information, the student must complete the FERPA Directive for Academic Records Form and submit to the front office to the campus of your choice or directly to the Office of the Registrar. Registrar's Office Forms
The items below are designated as “Directory Information” at the Georgia Highlands College and may be released for any purpose at the discretion of the Georgia Highlands College.
- Name
- Address
- Telephone Number
- Major Field of Study
- Dates of Attendance
- Degrees and Awards Received
- Full- or Part-Time Status
For more information view our FERPA GUIDE
Final Grades Posted
Grades are posted within three to five days after the end of term. Summer grades are not posted until the end of the July session. Please note that all end or term processing must be completed before grades will be posted. Check the academic calendar for exact final grades due dates.
GPA
Students must maintain above 2.0 GPA for all attempted hours.
Grade Changes
Students must speak with their professor. If the professor is unavailable you must contact the department chairperson to begin the grade change process.
Grades - Incomplete
An “I” must be removed within two semesters of residence, or one calendar year, whichever is shorter, or it will automatically become an F. An “I” grade is not given in Learning Support courses. Arrangements for the removal of an “I” should be made with the instructor during the semester immediately succeeding the semester in which the “I” was awarded. Students do not re-register for a class in which an “I” has been given.
Holds
Registration Holds are set up to require students to take certain actions prior to registration for the next semester. It is recommended that students resolve holds before registration opens. Holds can be viewed by logging into SCORE and selecting Student Records, then selecting View Holds. A department may place a hold on a student account if the student has outstanding financial obligations, missing academic requirements or has not returned property such as books or equipment. These holds usually prevent the student from registering for classes, receiving/sending official transcripts or graduating from the College. It is the student’s responsibility to check their record and to contact the department which placed the hold to determine steps needed to remove the hold. Students may view holds on their SCORE account. Students should contact the appropriate office for assistance with registration holds. Holds are release by whoever placed them NOT the Registrar's Office.
How to Register or Add a Course
All registration at Georgia Highlands College is conducted over the web through SCORE.
- Log onto SCORE
- Click on Student Services
- Click on Registration
- Click on Add/Drop Classes
- Use the pull-down menu to select the semester/term and click on Submit Term. **You will be notified if you have any holds which prevent registration & drop/add. (Click on View Holds to see these holds)
- Click on Add/Drop Classes. If you are already registered for the semester, your schedule will be displayed. You can search for open classes from this screen by clicking on the Class Search button.
- Follow the instructions on the screen or click on the Help button if you need help.
If you need to do any of the following, you must go the Enrollment Services Center for assistance with registration: register for a course overload register for a course as an auditor register for two or more courses with the same course number but different titles register for a course requiring an independent study form.
Important: Please see your academic advisor well before your registration day and time. Advisors will not be able to accommodate all students during the few days of current student registration. Advising holds will prevent you from registering, so please see your advisor early so you have the best chance of registering for the courses you desire.
Note: When registering for multiple semesters, students should always make sure they have selected the appropriate Term. When registering for Summer and Fall semester concurrently, the Office of the Registrar strongly advises registering for summer semester first, then fall semester.
- Option 1: Entering Course Reference Numbers (CRNs) directly into the Registration Worksheet: Enter one or more CRNs in the Add Classes Worksheet area and click on the Submit Changes button located at the bottom of the page. Registration results will appear.
- Option 2: Using Class Search Feature: Select Class Search, fill in search criteria and then click on the Class Search button located at the bottom of the page. When search results appear, classes will have one of the following symbols by each class. Class is available. C Class is closed NR Class is unavailable for registration Students should click inside the box to select class or classes desired and then click on the Register button located at the bottom of the page. Registration results will appear. Students also have the option of adding the CRN to the worksheet. Adding a course to the worksheet returns students to the Registration Worksheet. An additional step is required at this point to register for classes (see Option 1 above). NEVER USE THE ADD TO WORKSHEET OPTION. Preferably use the Register button. Registration Results: Students will see the message **Web Registered** displayed by a course when registration is completed. See How Do I Resolve Registration Errors for more information.
Incomplete Tuition Classification
No, incomplete petitions/waivers and supporting documents will be returned to the student with a letter of explanation.
https://sites.highlands.edu/admissions/tuition-classification-and-waivers/
Independent Study
Students who wish to complete a course offered by the College on an independent study basis may do so with permission from the instructor and the academic dean of the division through which the course is offered. The academic dean will arrange for registration in the course for the student. These arrangements must be made before the beginning of the semester. The instructor shall establish requirements for successful completion of the course. Academic credit earned through independent study is recognized as official course credit.
Initial Tuition Classification
Initial tuition classification processes are handled in the Admissions Office. An Enrollment Management Specialist will be able to discuss the reasoning behind your out-of-state status and any options which may be available to you to get your status changed.
https://sites.highlands.edu/admissions/tuition-classification-and-waivers/
Late Drop/Add
During every semester there is a time period in which students can add or drop classes through SCORE. After that deadline (refer to the academic calendar for specific dates), students can only add and drop classes with special permission. Students must complete the late drop/add form for each class they would like to add or drop to begin the process. Students will not receive refunds for late drops.
Max Hours - Appeal
If appealing Max Hours suspension, students will need to submit a Financial Aid Appeal form, a statement describing his/her current situation and why he/she is needing to take more than 180 hours, and a statement from advisor stating the specific courses the student will need and what semester they will be taken.
Max Hours - General Info.
You must complete your degree within a specified number of hours. These attempted hours include all GHC institution hours as well as transfer hours.
Max Hours Suspension
Once you have attempted 180 hours your financial aid will be suspended.
Max Hours - Warning
Nursing:105 Attempted Hours; Dental Hygiene: 101 Attempted Hours; Human Services: 116 Attempted Hours; General Associates: 99 Attempted Hours.
Maximum Hours Transferred
A maximum of 60 academic hours may be transferred to GHC.
Minimum Grade for Transfer
Courses accepted for transfer credit must have a “C” average. A grade of “D” in freshman English is not acceptable. No “D” grades will be allowed in courses designated as major courses. A grade of “C” or above is required for all professional courses in education and those courses listed under content field.
Online Course Registration
Students register for online courses the same as regular courses. However, they may be required to attend an additional orientation for web based courses.
Overload Requests
Students must obtain permission from the Provost and Chief Academic Officer's. https://sites.highlands.edu/academic-affairs/
Prerequisite Overrides/Error
The PREQ & TEST SCORE error occurs when students attempt to register for courses in which they do not meet the course prerequisites. Course prerequisites are checked during the registration process. To resolve this error, students should register for a different course in which they meet course prerequisites OR they may contact the academic department for an override if they insist. When registering for a science course that requires a lab, both the lecture and lab courses must be registered for successfully at the same time. You will receive a course PREQ & TEST SCORE or CORQ Course XXXX REQ ERROR until registration for both courses (lecture and lab) are successful.
President's List
Academic excellence is recognized by inclusion on the President's List. Students who complete nine semester credit hours in a given semester, excluding developmental studies course work, and earn a GPA of 4.0 or higher will be named to the President's List for that semester. Students who meet the President's List requirements will be notified by the VPASA's office via email. https://sites.highlands.edu/academic-affairs/contact-us/
Probation
The student will need to raise their institutional grade point average to 2.0.
Refund for Withdrawing
Withdrawing From A Class or Classes After Drop/Add After 11:59 P.M. on the last day to drop/add courses (see Academic Calendar for specific semester dates), there is NO refund for withdrawing from a course(s), which would still leave a student enrolled at GHC. The student must completely withdraw from ALL classes for the semester in order to receive a refund only within the first 28 days of the semester [University System of Georgia Policy]. If a student withdraws from ALL classes after the last day of the drop/add period and before the “Last Day to Withdraw without Academic Penalty” for the specific semester, students are entitled to a partial refund of tuition depending on the percentage of the semester that has passed since registration.
Refund Policy GHC Institutional Refund Policy: The refund amount for students completely withdrawing from the semester after the last day to drop/add for the term is based on a pro rated percentage determined by dividing the number of completed calendar days in the semester by the total calendar days in the semester. The total calendar days in a semester includes weekends, but excludes breaks of five days or more. The unearned portion shall be refunded up to the point in time that the amount equals 60%. All approved refunds will be deposited to the student's account six to eight weeks into the semester by the Bursar’s Office. Effect On Enrollment Verification As soon as a student withdraws from a course(s), the enrollment status of that student is updated.
Effect On Extra Curricular Eligibility -Depending on the extra curricular activity a student is engaged in, withdrawing from a course(s) may impede a student's eligibility to participate. If a student does not know the eligibility rules that govern their activity, the student may go to the director of that area for clarification.
Effect On Financial Aid - For further information, please consult the Office of Financial Aid or https://sites.highlands.edu/financial-aid/. Withdrawals count as “attempted” hours which financial aid includes in the aid calculation.
Registration
Registration begins about two months prior to the start of a term. Registration dates and times may be found online through SCORE. https://sites.highlands.edu/ghc-calendars/ghc-calendars/academic-calendars/
Registration Error
During registration via SCORE, students will encounter registration errors and receive a short error message when the screen is refreshed. Students will see the message **Web Registered** displayed by a course when registration is completed. A Registration Add Errors block will appear on the Registration Worksheet when registration errors occur. Registration Error Message How to Resolve CLASS RESTRICTION The CLASS RESTRICTION error refers to a course that is restricted by student classification. To resolve this error, students must select a different course or seek override permission from the academic department offering the course. If approved, the department will enter the approval code in the SCORE. The student must then register for the course. CLOSED SECTION The CLOSED SECTION error occurs when students attempt to register for a class that is full. To resolve this error, students should register for another section of the course or select a different course. Closed course overrides are available through the academic department only during the drop/add period. Students may request a "SEATS" override from the instructor of the course. If approved, the department will enter the approval code in the SCORE. The student must then register for the course. CRN DOES NOT EXIST ##### The CRN DOES NOT EXIST error occurs as a result of not using the correct CRN for a specific semester. To resolve this error, either enter in the correct CRN grouping (as indicated below) or select a different term. Semester CRN Fall Semester Begins with 8#### Spring Semester Begins with 1#### Summer Term Begins with 5#### DEPARTMENTAL APPROVAL The DEPARTMENTAL APPROVAL error occurs when students attempt to register for courses that are reserved for specific groups of students. To resolve this error, students will need to contact the academic department teaching the course in order to obtain permission to enroll into this course. Once permitted, the student must login to SCORE and register. DUPL CRSE WITH SEC-XXXXX The DUPL CRSE error occurs when students attempt to register for the same subject and course number twice. Students needing to register for more than one special topics course will need to contact the Office of the Registrar for assistance. Use the Registra@westga.edu email to submit the request. LEVEL RESTRICTION The LEVEL RESTRICTION error occurs when undergraduate students attempt to register for graduate level courses. To resolve this error, students should only select undergraduate level courses. MAJOR RESTRICTION The MAJOR RESTRICTION error occurs when students attempt to register for courses that are reserved for a specific degree/major or groups of majors. To resolve this error, students should register for another course or seek override permission from the academic department offering the course. MAXIMUM HOURS EXCEEDED The MAXIMUM HOURS EXCEEDED error occurs when students attempt to register for more than 18 credit hours (undergraduate) or 12 credit hours (graduate). To resolve this error, undergraduate level students who qualify for an override may request overload permission from the Dean of the college of their major. Graduate level students may obtain approval from the Dean of the Graduate school. PREQ & TEST SCORE-ERROR HINTS: Could be a course. Could be a learning support course. Could be needs a lab w/ course. Could be that they did not pass ENGL1101/1102 with a C or better. Could be an ecore course and they need to take assessment The PREQ & TEST SCORE-ERROR occurs when students attempt to register for courses in which they do not meet the course prerequisites. Course prerequisites are checked during the registration process. To resolve this error, students should register for a different course or the prerequisite in which they meet course prerequisites. When registering for a science course that requires a lab, both the lecture and lab courses must be registered for successfully at the same time. You will receive a course PREQ & TEST SCORE or CORQ Course XXXX REQ ERROR until registration for both courses (lecture and lab) are successful. TIME CONFLICT WITH XXXXX The TIME CONFLICT error occurs when students attempt to register for courses that conflict or overlap by date and time. To resolve this error, students should register for courses on a different date and time.
Repeat a Course to Replace a Grade
Students earning a D or F in a course may elect to repeat the course in an effort to earn a higher grade. When the course has been repeated with a grade of C or higher, only the newest grade will be computed in the adjusted GPA, regardless of its relationship to the first grade earned. All attempts at all courses will be maintained in the cumulative GPA. When the student transfers to another college, that college will determine how repeated courses will be handled in the transferring GPA. All coursework earned remains a part of the student academic history.
SAP vs. Academic Probation and Suspension
SAP is for financial aid purposes only. Please see SAP. Academic Warning: All students who fail to meet academic standards will be on Academic Warning the next semester of enrollment. Academic Probation: All students, who fail to meet the conditions to be removed from or stay on Academic Warning will be placed on Academic Probation the next semester of enrollment. Academic Suspension: Students who do not earn a minimum semester grade point average of 2.0 while on Academic Probation regardless of the cumulative GPA will be suspended for one semester. Readmission on probation will be automatically allowed after one semester of suspension. Students on probation who do not make satisfactory progress after returning from an initial suspension will again be suspended, this time for one calendar year. An appeal is possible only if plausible evidence is provided that an error has been made or that a course grade was unjustly assigned. A student who is suspended for the second time may apply for readmission on probation one calendar year from the date of suspension.
SCORE - Link Will Not Open
SCORE opens as a pop-up window, so make sure your pop-up blocker is off or is set to allow SCORE to open.
SCORE - PIN RESET
If you are unsure of your PIN please enter your GHC ID# on the SCORE login page and then click on the "Forgot PIN" button. If you are unsure of your GHC ID# please use the "GHC ID Lookup" link. If you are still having issues please email scorereset@highlands.edu.
Study Abroad
Study abroad information may be found at https://sites.highlands.edu/study-abroad/.
TAP Student Registration
A TAP student is an employee university or another university and is eligible to register prior to the Final Registration phase ONLY. TAP participants are also allowed to register during the drop-add/late registration period. How do I register if I wish to enroll in more than nine academic semester credit hours during a specific academic semester? One may register for academic semester credit hours in excess of nine during his/her regular student registration assigned time period. One may then register for a TAP course(s) during employee registration - designated fees and tuition will be waived by the end of late registration. The remaining balance should appear after the waiver of nine credit hours. Do I need to fill out a TAP application for every semester? Yes. Please be informed, however, that one application will suffice for both the Maymester and the Summer sessions. What happens if I drop a course after the late registration period ends? One would be ineligible for TAP for one semester. Can I receive more than one degree under TAP? Yes. Are graduate degrees eligible under TAP? Yes, except for professional programs as indicated in the TAP policy. Why is there a separate registration period for USG employees? Eligible USG employees may participate in TAP on a space-available basis, only. Therefore, the employee registration period follows the regular registration period. Is the application fee waived under TAP? No. A list of TAP student names is submitted by Human Resources to the Registrar’s Office prior to time ticket assignments.
Transcript - Content
Test Score: SAT, ACT, COMPASS, AP, CLEP, IB scores, latin honors, institution/transfer/overall/regents GPAs, major, both letter and number grade.
Transcript - Cost
NEW! Effective December 3, 2019 Georgia Highlands College will charge a fee of $5.00 per transcript request, paper and electronic transcripts. On Demand transcripts requests are $10.00. All students are encouraged to submit requests for transcripts via SCORE. https://sites.highlands.edu/registrar/registrar/transcripts/
Transcripts - Hold for Grades
Transcripts that are requested to be held for grades will not be sent until after the due date for all final grades to be posted for the Full part of term and all end of term processing is complete. https://sites.highlands.edu/registrar/registrar/transcripts/
Transcripts - Hold for Degree Awarded
Transcripts that are requested to be held for degree awarded will not be sent until after the due date for all final grades to be posted for the Full part of term and all end of term processing is complete. It will take several weeks for all degrees to be awarded. https://sites.highlands.edu/registrar/registrar/transcripts/
Transcripts - PDF Version
Yes, students can request a PDF form of a transcript by logging into their SCORE account. Instructions are available online at https://sites.highlands.edu/registrar/registrar/transcripts/
Transcripts - Request
Transcripts - No ID# or PIN
If you cannot locate your ID# and PIN, you can log directly into the Parchment website and create an account to submit your transcript request.
Transient
Students who wish to be a transient student at another institution for a semester must apply for admission to the school they wish to attend. Students wishing to be transient at another institution must request to have a transient letter sent to the other institution by completing the Transient Request form. GHC students are responsible for verifying that courses taken at another institution will transfer back to GHC by reviewing transfer course information available online. Students must request a transcript be mailed to GHC after the course has been completed. The transient course will not be included in your GPA at GHC. Repeating a course as a transient student at the other institution will not replace the grade received at GHC.
Transient - Eligibility
Students will need to complete the Transient Permission Form available on the Registrar's Website. Students must be enrolled in at GHC for one semester before applying for transient permission.
Transient - Financial Aid
For details, please visit: https://sites.highlands.edu/financial-aid/transient-students/
View Class Schedule
Class schedules can be viewed on SCORE and by selecting the Schedule Bill/Charges link. https://ghcservices.highlands.edu:9000/SCHEDBILL/html_studinfo.ssn_entry
View My Grades
1. Be sure you are logged into your SCORE account. 2. Click the Student Services. 3. Click on Student Records, and then click on Final Grades. 4. Use the pull-down menu to select the semester/term and click on Submit Term. 5. Click on Display Grades. The academic transcript and GPA are updated after the deadline to submit final grades and all end of term processing is complete.
Withdrawal (Course)
A student without holds may complete an Online Withdrawal through SCORE (see instructions below). Students who have holds that prevent online registration must complete a withdrawal and online Course Withdrawal Form or Full Withdrawal Form.
Online Withdrawal Procedure To withdraw from a class or classes after the Drop/Add period has ended, complete the following steps: Go to SCORE, Log in with student User ID (GHC ID#) and PIN Select "Student Services" Select “Registration" Select "Add/Drop Classes" Select the term Select"Drop Via Web" under the drop down Action tab for the course you want to drop Then click "ok" Then click "Submit Changes"
Withdrawal (Deadline)
Withdrawal deadline dates can be found on the link below. Students may also view their Schedule/Bill for the dates.
Withdrawal - Hardship
You can apply for a Hardship Withdrawal after the semester's mid-point by contacting the Provost and Chief Academic Office click here. Hardship withdrawals are approved by the Provost and Chief Academic Office. If approved the paperwork will be forwarded to Registrar’s Office for processing.