The University System of Georgia (USG) announced April 1, 2019 that in accordance with the Governor’s Executive Order No. 03.31.21.02, all USG employees, with the exception of temporary and student workers, may use Non-Closure Emergency Leave for the purpose of COVID-19 vaccinations.

• Eligible employees may take up to eight (8) hours of Non-Closure Emergency Leave for the purpose of receiving a COVID-19 vaccine.
• Eligible employees may also take up to sixteen (16) hours of Non-Closure Emergency Leave if he or she receives a COVID-19 vaccine and experiences severe negative side effects that prohibit him or her from performing their duties of employment.
• An employee who uses such leave must provide proof of vaccination to the employee’s supervisor.
• An employee who uses such leave for the purpose of recovering from negative side effects of a COVID-19 vaccine shall also provide documentation from a medical provider to his or her supervisor, if requested.
• An employee who uses such leave must request the leave through their supervisor in accordance with the institution’s leave procedures.
• Leave must be entered and documented in the system by their supervisor as Non-Closure Emergency Leave to ensure proper tracking and reporting. The respective leave codes to use on the time sheet are as follows:
o 00NHP – Non-Closure Emergency Hourly Paid
o 00NSP – Non-Closure Emergency Salary Paid
• After an employee has exhausted Non-Closure Emergency Leave balances, an employee may utilize other available leave as appropriate.

This temporary Non-Closure Emergency Leave policy for COVID-19 vaccination is effective as of March 31, 2021 and will expire at the conclusion of the Public Health State of Emergency declared in the Governor’s Executive Order No. 03.14.20.01and last renewed by Executive Order No. 03.31.21.01.

Please contact Human Resources with any questions.