The process of closing the books for fiscal year 2014 will soon be underway. Key closing dates and important deadlines are outlined below. Take note of the information contained in this document and share it with the appropriate individuals in your areas. In addition, all budget managers should make special note that any expense that occurs after May 16, 2014 ,that is not included on the Anticipated FY 14 Expense Spreadsheet, is not guaranteed to be paid out of FY14 funds and will likely be charged to your FY15 budget.

Your assistance in adhering to the deadlines below is greatly appreciated.

May 16- Last day individual program/department balances may be expended.
Last day to make purchases with P-Cards
Last day to submit a PO to procurement
Last day to submit expected FY14 expense form to the Budget Office

May 30- P-Card users should complete their reconciliations, sign off on their statements, and turn in their report with receipts

May 31- Last day to submit travel via the online travel system, PeopleSoft. After this date, please use the paper form.

June 14- Last day for paper travel forms to be submitted to Accounts Payable

June 20- Last day to submit petty cash reimbursements to the Business Office for FY14

June 25- Last day for Departments to make a deposit for FY14

June 30- Banner will be unavailable for all users outside of the Business Office for Accounting Year End Close Out purposes

July 19- PeopleSoft is available for FY15 transactions

Thank you,

Megan Davidson