W-2 Electronic Consent

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Good Morning,

Georgia Highlands College is pleased to announce that employees may now elect to receive their W‐2 statements online through OneUSG Connect.

Federal regulations require that employees give their consent to receive the W-2 in an electronic format. If you consented for electronic delivery in ADP, you need to do so again in OneUSG Connect. Employees must consent to electronic delivery by Dec. 31, 2018.

Please note: OneUSG Connect will be down during the following time frames:

  • Dec. 7, 5 p.m. until Dec.13, 7 a.m.
  • Dec. 21, 5 p.m. until Dec. 27, 7 a.m.

It’s easy! Follow these steps to consent to or confirm your current status:

  1. Log into OneUSG Connect.
  2. Click the Taxes tile from Employee Self Service.
  3. Click W-2/W-2c Consent.
    • If you have already consented in OneUSG Connect to receive W-2 or W-2c forms, your status will indicate “Consent received,” no further action is required.
    • If your current status is “No consent received,” proceed to step four.
  4. Click the box for “Check here to indicate your consent to receive electronic W-2 and W-2c forms.”
  5. Click Submit.

Once consent is given in OneUSG Connect, it carries forward each year and does not need to be repeated.

Why should you consent to electronic W-2?

  1. Online delivery provides access to the W‐2 statement earlier than the traditional paper process.
  2. Online delivery minimizes the chance that the W‐2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it.
  3. Employee-sensitive information is safer. Electronic delivery helps ensure that the W-2 is delivered directly to the employee and not opened/seen by the wrong person.
  4. Employees can retrieve their W‐2 statements at any time of day and on weekends.
  5. Employees can print multiple copies at their convenience.
  6. Go Green! Employees are contributing to institutional cost savings (e.g., forms, printing and postage expense).
  7. W‐2 statements will remain online for multiple years.

If an employee does not consent, a paper W-2 will be mailed to the current address on record.

 If you need additional information or have questions, please let me know.

Thank you,

Tracy Grigsby

Georgia Highlands College

3175 Cedartown Hwy

Rome, GA 30165

Payroll Accounting Analyst

Rome Campus

706-204-2386